Collaboration Employee Engagement Intranet Software Research Intranets Noodle Software Social Intranets Uncategorised

Marketing with Noodle via CRM Databases

You’ve likely heard a lot of the business software lingo thrown around in the office. Acronyms like CRM, HRM, or ERP or buzzwords like portal, document management, or project management. Today these categories often overlap as they try to be an all-encompassing solution for business.
In our next series of posts, we’ll talk about some of these, and help you identify shortfalls and “overkill” software. We will also discuss ways you can accomplish these key departmental functions within your Intranet. Today, let’s look at enhancing your marketing with Noodle.

Marketing with Noodle

For the Marketing department, different Customer Relationship Management software can help track and target your customers. Many allow you to record contact information or track a customer along the customer lifecycle.


However, the CRM category, is possibly the worst culprit of “overkill” software. If you want to record everything down to your customer’s zodiac sign and make complex charts, maybe this software is for you. Though, for most businesses, a simple user friendly database will suffice. So why not improve your marketing with Noodle by creating databases for your CRM like the one below.

Creating a Sales Database

With Noodle’s database application, you can keep track of customers, leads, and make reports to filter and sort the information you need to see. What’s more, is you can create workflows from your database to ensure you are maintaining your customer relationships. Using reports, you can organize your leads by different criteria to see when your leads are coming in, where they are coming from, and what the return is on your marketing investments. With workflows, you can automate a sales contact schedule to remind you to reach out to leads that have gone quiet or increase efficiency with auto notifications for when a contribution is required from team members.

CRM Sales Database

Learn More about Marketing with Noodle

Contact us today to set up a CRM Database on your Noodle site. Looking to gain even more powerful insights from your data? Ask our Noodle Advisors, how to create reports and workflows for your business.


Not Using Noodle Yet? Book a Demo Today!

Noodle Software

Noodle Intranet Calendar and Document Tips

Part 2 of Noodle’s “Did You Know?” blog series. Sharing tips to help you use your Noodle Intranet.

In last week’s blog we looked at tips regarding Social Media fields, custom System notifications and custom icons. This week we bring 3 more tips that you may or may not know that you could do in your Noodle Intranet.

Ways to Add Documents in your Noodle Intranet

It’s probably safe to say that if you already use Noodle you know how to upload documents using the file explorer in folders.

But did you know that you can also compress multiple files and sub-folders into a .zip file that you can then upload into a Document Folder or Media Album and Noodle will extract the .zip files for you?

noodle intranet drag and drop file upload

Or that you can also drag and drop items from your local desktop into a Document Folder? Previously this feature was available, but not commonly known. Starting with our next update, you will see this box to drop your files into in the same screen where you use the file explorer. This gives you more options to upload your documents.

Lastly, you can also create your own documents using Noodle’s Rich Text Editor. This allows you to create a Word or Excel style document that you can save as a .html file that can be edited live online with our editor. You can download the file, but you can view it online as well.


You may have seen the “Route” option in our Access Rights or Settings. You may not know how that may be used or how to set it up.

Routing/Archiving/Moving (which can be changed in the System Tools Settings) allows you to automatically move an item (Document, Calendar/Database Entry, Media and more) to a designated folder by just selecting “Route” in the options menu.

Only users with the “Route” permission are allowed to use this option. Assign the users/groups that you want to be able to route items in the Access Rights of the folder/app and then select the Route/Archive/Move tab (depending on your settings) to set up an Outgoing folder to move the items to.

Custom Event Types and Locations

There are many things you can do with the Noodle Intranet Calendar. One thing you may not know about is being able to set your own Event Types and Locations in your Global Settings.

By going to System Tools – Applications – Global Settings, you can upload your own icons and add your own event types to use in the calendar. There are also options to add your own custom locations.

noodle intranet edit location screenshot

Each custom location can include the contact info, address and even a map or image of the location. This can be handy for different offices or to provide a blue print for a conference room.

For help with setting up any of these functions contact us now to get assistance from one of our Technical Consultants. 

Noodle Software

Did You Know? You Can Add Social Media User Fields in Noodle

In this new series of blogs, we are going to be looking at things in Noodle that you may not know about. These may be little tips or tricks you may not be aware of, or features that aren’t very obvious. Over the next few weeks we will be releasing 2-3 new tips per week to help you get the most value out of your Noodle Intranet site. Keep checking our Blog page, or your e-mail for our newest Newsletter. In this post we will look at connecting your social media to Noodle.

Did You Know? Add Social Media User Fields

There are many things you can do in your Profile. You can add any Noodle application in the “My Stuff” area. Or you can create your own dashboard with Noodle portlets. Of course you can also share information about yourself. But a little known feature can also be used to share your Social Media accounts with your co-workers.

noodle user social media icons

By using Custom User fields in the People settings, an administrator can allow users to share their Facebook, Twitter, LinkedIn or even Skype accounts.

Noodle knows when there is a link present in these fields and will show the respective social media icon right away. You can also call users directly from the Phone Number icon or Skype (if applicable.)

This is a good way to get to know your co-workers and more options to share and communicate. Any administrator can add these fields by going into the Administration Settings of the People manager. Select the “Settings” tab and you can add your own Custom User Fields!

Did You Know? Add your own Icons

Speaking of social media icons. You can also upload your own custom icons for any Noodle application.

Noodle has a built-in library of icons to use, but you can easily upload your own as well. This allows you to set different icons to help differentiate sub folders and pages and other tools. You can also change the default icon for any application or file type you want.

Icons are imported and stored in System Tools – Settings – Icons and can be set in the Properties screen of any application’s Administration settings.

Changing Default Notification Message and Subject

Another option that you may not know about is changing the default Notification Message for notifications coming from the system.

You can add your own Subject and Message for any email that sends through the Noodle system. This does not include Workflow notifications or Auto-Notifications, which are customized in their own respective properties. The “Noodle Greeting” e-mail that a user receives when Imported by e-mail address is also customizable in the same area as the Notifications. These are customizable in System Tools – Settings – General as an administrator.

Those were just a few Quick Wins for your Noodle Intranet. Check back each week through February for more tips about things you may or may not know about Noodle.

If you need any help with any of these tips, feel free to contact us by clicking here. We would be happy to provide any assistance you need.

If you do not have a Noodle site yet, you can allow us to build you a custom prototype site so you can start discovering all the possibilities of Noodle.

Collaboration Employee Engagement Intranet Software Research Intranets Noodle Software Social Intranets Uncategorised

Adding Media to Noodle

There are several ways to incorporate Media, such as Photos and Videos, into your Noodle intranet site. Whether you want to keep an album of company photos, display training videos, or to add images to your portliest or blogs, it’s easy to do with Noodle.
Adding images and video to your site can, not only help make your page stand out, but also keeps users visiting to see the newest photos from the company Halloween party or to watch the newest training videos.
Let’s look through a few ways you can add Media to your site.

Media Album

Noodle has a built-in Media Album to allow you to upload and link to images and videos and view them as thumbnails or in a slide show.
Images and web-friendly videos (.mp4, .webm, .ogg) can be uploaded and viewed directly in this album. If you have a lot of photos from a company event you want to share, you can compress them into a zip file and upload all of the images directly into the album.

If you want to share a video from an external source (like YouTube or Vimeo) you can copy and paste the video URL and add the video to be played on your intranet site with no coding required.
You can also add meta information to make it easy to find media content. Utilize tags and keywords so your media content can be found in a number of ways. All Noodle Media and other Content also allows you to share easily with others through e-mail or Instant Message.

Media in Text Editor

The Noodle Text Editor provides an easy way to add images to your Blogs, Announcement Portlets, Discussions, Pages and more. While still providing robust options to change the properties of the image, add links and other advanced options.
You can add images into the text editor by uploading them directly inside of the editor, or by browsing to an image stored in a Media or Documents folder. You can then adjust the size, alignment and spacing of the image in your post.
It’s also simple to add a hyperlink to the image with no HTML required. Advanced options allow you to add iFrames, styles and other details. This enables you to easily create quick link images on your main page to draw more attention to your content.

Other Media options

The Text Editor also allows you to embed 3rd party widgets and other HTML5 content and javascript. This allows you to create your own gallery or automatic slideshow on your main page. You can also use the Noodle Tables to create simple slideshows.
Being able to edit your own source code also allows you to use your own web player. This enables you to add more options than what is in the standard video tag.
Using Document Folders for images and videos for marketing or other work purposes can be useful. If you want to be able to utilize Workflows and other Document Folder options such as version control, you can do this just like any other Noodle document.

Not Using Noodle Yet? Book a Demo Today!

Noodle Software

Adding Custom Code to your Intranet

Sure, Noodle already has well over a dozen applications you can use right out of the box. Sometimes there will be other things you want to do that is not built into the system. You may want to incorporate outside content into your site, such as a social media feed or a stock ticker widget. Noodle allows you to add your own code inside your site to embed outside content or writing your own javascript. Adding your own javascript to your site gives you countless customization options.

 Let’s look at several examples of how you can use javascript and other embedded content on your site, and some advice and resource on how to get this started.

Add your own Custom Code

There are many features and options built into Noodle to allow you to accomplish most of your day-to-day tasks. However, there may be times when you want to add your own functionality or change how some of the tools work or display on your Noodle site.

javascript customization integration

You can inject any of your own javascript in a variety of ways to get the most out of your intranet. With this you can do various things like renaming your site Title in your Browser tab, add an RSS feed or add a Message of the Day on your login screen (Local Hosted Only.)

This makes Noodle a very flexible platform, enabling you to accomplish things that are not already available in the site.

Website Widgets

Want to incorporate today’s weather to your main page? Maybe different time zone clocks for your world wide organization? Maybe you want to embed your Twitter timeline to your site. All of this is possible with Noodle’s Rich Text Editor. You can create Portlets, Pages and Blogs that can include any outside content from the web. This can also include YouTube videos, Industry News feeds, or most Google Apps.

The best part is that anyone can do this without any experience being a developer. All you need to do is find your favourite web widget, then copy and paste the code into your Noodle site. Plus you have Noodle support at your side if you run into any issues. So you always have help at your side.

Want to find out more about how your can add your own customization and widgets into your Noodle site? Contact us now or schedule a demonstration to find out more information. 

Intranets Noodle Software

New Mobile UI from Noodle

The Shift To Mobile

Where and how employees work these days are changing faster than ever. With people conducting work from home, while on the road, visiting various offices/locations, access to their tools and files is becoming a higher priority. Cloud storage services has made this possible by being able to access documents from anywhere, even if you are outside of your corporate firewall. Being able to access your documents from anywhere using any device, including mobile, is becoming crucial for some employees to effectively do their jobs. Whether you are travelling on business, work in multiple offices or from home, you need to be able to complete tasks and find information no matter where you are located.


Our mobile phones have become so integrated in our daily lives that it is used for everything from browsing the internet, watching videos and listening to music, games, business and productivity apps, scheduling, and hey they even make phone calls! A recent Gartner report stated that 61% of workers report working outside the office at least part of the time. While number of devices managed in the enterprise increased 72% from 2014 to 2015. This stat is important if your business is using an out of date intranet with no mobile platform, or that would require your own team to develop your own in house solution. Your intranet site has to adapt to many sized screens on multiple different platforms.

New Mobile UI from Noodle

Noodle has provided both a responsive design option and a mobile option for a while now. Recently we have revamped and upgraded our mobile experience to make it easier to use no matter what device you use. Although you don’t have the full features to the site applications as you would in a responsive desktop view, it does provide quick access to content you will likely be using most on a mobile device. Some applications are difficult to display on such a small screen, but are fully accessible via the responsive desktop view. With Noodle’s mobile interface you are able to:

  • View Profiles and Company Directory
  • Access Activity Feed and update Status
  • Use the built-in Instant Messenger with one-on-one video chat
  • View calendars and download documents
  • Read blogs and collaborate with employees
  • Fill out forms and approve requests
  • View or add photos/videos
  • Opt to display as the Desktop view if you need more tools and functions

Mobile app or Web Based?

This question gets asked often. It’s also debated which is better to have. Just like everything else with enterprise software, it depends on your company.

According to SteadyRain there are several pros and cons for each. A dedicated mobile app could benefit if you want to integrate with other mobile apps, but they require additional development, raises costs, requires updates and providing download options. A web-based responsive design is more cost effective and is works across all platforms with no extra downloads or updates required. You also have more control over the security options of your site. While potential user speed issues being a suggested con due to the number of users connected and making queries.

Noodle has brought the best of both worlds together with our new Mobile UI. Making sure that the site is easy to access and manage while keeping our product competitively priced. Our Mobile UI is:

  • Accessible through any web browser
  • No download or updates required
  • User option to view as mobile or responsive desktop
  • Fast speed, despite being web based
  • Enable Push notifications on Android devices
  • Connect with your mobile communication apps (like phone and e-mail)
  • Two-Factor authentication to protect accounts when logging in on a new device

As the way you work evolves, so does Noodle. Be on the look for more upgrades and improvements to our Mobile UI in the future, as well as our other applications and features as we continually listen to our clients to help provide them the best experience for their users.

Not Using Noodle Yet? Book a Demo Today!

Noodle Software Social Intranets

Using Intranet Hashtags

Using Hashtags on your intranet is one of the best things you can do to keep your intranet well organized and increase employee engagement. Not only is it simple to add tags to your content in Noodle, you will also always have a simple way to find content quickly.

The use of Hashtags in the business environment is relatively new. Hashtags were traditionally used and made popular by the social media platform, Twitter. For those not familiar with Twitter, the hashtag evolved organically by Twitter users as a way to categorize messages. To make it easier to find information on specific topics. It’s use has grown in popularity and is used by other social media, and now business, platforms.


Unlike Twitter, Noodle doesn’t require the users to know what hashtags to use or search. Instead tags are set by an administrator and can be selected by users when they are adding content. The tags display at the top of the page and will show you how many items are tagged by that word/phrase. So you have complete control over what tags are used in your intranet.

Hashtags use in Business

While it’s true that the business use for hashtags differs from the social purposes, the need is the same. To pass along information that can be grouped and easily found by others. While hashtags in social media have become more of a way to provide social commentary or to use for sarcasm, there is still legitimate business use.

“There’s a lot of power in this tool to reinforce your company’s culture and values, so don’t overlook it. Instead, use it to strengthen the way you communicate with your staff and establish a connection between people.” – Charlie Lofthouse, Reward Gateway

Not to mention, hashtags are a fantastic way to keep your information on the intranet organized by using tags as aways for user’s to find content on a specific topic. Being able to filter content from all different types of applications (calendars, blogs, documents etc.) makes it easy to find the what you are looking for.

Tips and Tricks

Your employees will need time and training to utilize intranet tags properly. Here are some tips to help them get acquainted:

  • Try to be consistent with naming format (i.e. spelling, no spaces, max length)
  • Initially, set up as many tags as you can that are related to your business, for your users to choose from
  • Allow user’s to suggest hashtags using the Database Forms to collect requests
  • Collect feedback from users on how they utilize Hashtags for their work
  • Have user’s vote on a favourite hashtag and hold a draw or contest to spike interest in using tags
  • Feature a Hashtag of the day/week to also spread initial interest
  • Try not to apply too many tags to one item
  • Add a prefix for tags that you want to categorize by a certain team/location/department if you are using a common term for the tag

Not Using Noodle Yet? Book a Demo Today!

Noodle Software

Noodle Gets an Upgrade

For over a decade, Vialect Inc. has been working hard at growing our Intranet platform, Noodle. We have grown so much over the years and have seen the rise and evolution of the modern Intranet. We, just like our valuable clients, work hard to listen to our customers and improve our product with each upgrade.

The newest version of Noodle was recently released with several new features and improvements. Over the next few weeks, we will be exploring these changes in more detail and providing advice and resources on how to utilize these new features to their fullest potential on your Noodle Intranet site.

In this blog, we are going to give you an overview of some of the changes so you can start using them for yourself right away. Look for more tips in the upcoming weeks.

Let’s get started with a brief overview of some of the new features in the Noodle 4.04 upgrade:

New Mobile UI

How employees access their documents and information is rapidly changing. The Cloud storage idea of being able to access your content from any device anywhere you are has become increasingly attractive. More companies want to provide information to their employees when they are not at their desk. They want them to access their resources no matter where they are.


Noodle has heard this and has received a makeover of it’s Mobile UI. With this upgrade, the mobile view is now cleaner, making it easier to access your content. Fitting a complex intranet site into a mobile device required something simple but versatile. With a much improved navigation design, you’ll be more comfortable when accessing your intranet from your mobile device.

Intranet Tags

Tagging and categorizing your content is one of the most important things you can do to increase engagement and keep your intranet organized and easy to search. The rise of the hashtag has made it’s way into intranet software as a nice way to tag and find content quickly.

Not only is it simple to add tags to your content in Noodle, you will now be able to view your tags at the top of each Headline page to quickly filter content according to the appropriate tag. This allows you to see content of any type, whether it be from a Calendar, a document folder or even a related Blog.

Intranet Emojis

According to,The Atlantic, 76% of Americans reported using emojis at work. This is partially do to younger workers growing in the workforce, but also because companies are adopting more collaborative tools that promote casual work interactions.

Emojis can be a quick and effective way to get a message across, especially when in a rush or trying to meet a tight deadline. It also adds a fun way for employees to communicate with each other, without the need for each interaction to be formal. This upgrade has added emojis within Noodle’s chat application to make your communications more efficient and fun.

HTML Emails

There are many ways to send notification e-mails through Noodle. Set up What’s New Activity subscriptions, share documents with users, or send out company memos. Previously Noodle displayed all this content in plain text e-mails.

Now your e-mail notifications will adopt the same theme as your site and make your notifications more lively and an overall better experience.

Two-Factor Authentication

Currently, Noodle provides an option to blacklist IP addresses when an automated botnet is trying to brute force account passwords. This would lock access to the site from that IP address to prevent these attacks from getting into the system. Now, with this upgrade Noodle offers another layer of protection with Two Factor authentication.

Two-Factor Authentication will ask the user for a password and a time sensitive pin number the first time they login from a new computer web-browser. This can be turned on from a user’s profile and can be set up with most mobile devices to send you a pin code to trust the new computer/browser. If you use public or shared computers, this is a good way to add another layer of security and prevent hacking attempts and prevent unauthorized access.

Be on the watch in the next few weeks as we will be releasing a weekly blog covering each of these new features in more details with tips as well!

Intranets Noodle Software

Cost of an Intranet

It can be self-evident that improving communication and collaboration in your workplace can provide a significant return on investment. Introducing more efficient and organized ways of sharing information and working together not only saves time, but outputs better results. Getting your management team to understand this is crucial. In many cases, choosing a software to improve communication comes down to the cost and value that is seen in such a product. More than ever before, businesses have lots of choices when upgrading or implementing a new intranet platform/site. Which option to go with depends heavily on the following criteria:

Intranets Noodle Software

3 Reasons Why My Company Doesn’t Have a Corporate Intranet

It can be difficult to find a perfect match in a market where there are so many choices. Especially for those looking to improve communication and the information sharing within their organization. Getting the proper pre-planning advice and guidance is just as crucial as choosing what software to use and how to set up and manage your corporate intranet. Make sure you can speak to someone who can ease any of your concerns, provide advice and best practices, and ensure you make the best choice for your business. Not all companies needs are the same, but most companies can benefit from having a corporate intranet to make work easier for your employees.