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Collaboration Employee Engagement Intranets Noodle Software

Noodle Improves Video Conferencing

As stay-at-home work orders look to become a long-term trend, Video Conferencing has become an essential function. Not just for business meetings, but for employee socialization & team collaboration, as well.

Noodle’s Instant Messenger was already one of the most utilized functions. Now, you can hold full video conferences with the improved Video calls. This now includes options for Audio and/or Video as well as simple Screen Sharing controls.

Having a Call with team members is easy. Find the person within the messages window and click the Start Call icon. 

Users can choose to enable AudioVideo or Screen Share during calls through the Options menu in the Instant Messenger.

To include additional people to the call, simply add them by clicking on the phone icon next to their name within the messages window.

The Video Conferencing function is easy to use, powerful and is included within Noodle’s suite of collaboration applications. No need to pay a separate web conferencing service provider.

If you would like to see a demo of the Video Conferencing in action, Please contact your solutions consultant or request your live demonstration of Noodle from https://vialect.com/.

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Collaboration Intranets Uncategorised

Work from Home with your Intranet

This past winter hit many areas quite hard with snow, freezing ice, and even frost quakes! On top of all the other issues with a large amount of snow, travel becomes not only difficult, but dangerous.

School closing are common in poor weather, but not every office or business can do so. The loss of productivity to some companies can have a large impact during weather emergencies. Approximately $1 billion per winter season is lost due to snowstorms. With record snowfalls and other extreme weather being seen in several parts of the country, all companies need to be prepared. Allowing users to work remotely from home, during these times, is a great solution.

Your Intranet, and secure external access to it, will allow your employees to be productive, but stay safe at the same time. Here’s some ways your Intranet can be used to make working remotely from home easy.

Make Announcements and Set Expectations

Your Intranet will be valuable from the start with notifying your employees of any office closures, traffic warnings for commute and to know who is in or out of the office.

Notifications and Memos can be sent out through Noodle to send E-mails and/or Instant Messages to the users in the system for immediate attention.

An announcement can be added to the main page to provide news and updates as well as links for resources, such as your Adverse Weather Policy document. Or, if your site is locally hosted and requires a Remote/VPN connection to access, a Page with instructions on how to connect.

Calendars are also a good idea to display any notices ahead of time, or scheduled early leaves. Users that are publishing their Noodle calendar to their personal calendar, will also receive these updates.

Employees can also easily notify their Manager of their absence and communicate a plan using the Instant Messenger or Conference Rooms.

Use “My Profile” as your Digital Workspace

The My Profile application, allows you to not only share information about yourself, but also to use for your own tools and resources.

The Portlet tab allows you to add and lay out your own portlets, based on the content you want to follow.

If you follow people in your department, you can also see their Status updates and any new activity from them from your “Followers” tab. This helps you keep up to date with co-workers, regardless of where they are.

The “Apps” tab allows you to create and manage your own applications so you can digitally store documents you are working on, keep track of your online calendar, or to keep track of your task list.

Lastly, if you’re not ready to publish your post on the site, you can save your post under the “Drafs” tab so you can work and collaborate on a Page, Document or Post until you are ready to publish the content live.

It’s a great way to keep your important work all in one secure place that you can access through anywhere and on any type of device.

Don’t Miss a Meeting

We are obviously more digitally connected now, more than ever before. This makes things like live face to face meetings, much easier to organize and execute.

We already mentioned Conference Rooms and Instant Messaging, but did you know that (in Chrome and Firefox browsers) you can hold video conferences for up to 5 users at one time? On mobile, you also have the option to hold one on one video chats as well, with no extra software.

There are also the early stages implemented (Firefox only currently) for screen sharing inside of Noodle. Again, just another awesome tool to make it easier to stay connected.

There are many more ways Noodle can be used as your “Work from Home Office” during those nasty blizzards and other Inclement weather. If you are not using Noodle yet,  sign up for a free demonstration today and receive a fully featured 30-day trial.

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Collaboration Uncategorised

Using Workflows with Intranet Blogs

There are many uses for Workflows in intranet blogs. Previously, Noodle only had Workflow steps available for Documents, Database Forms and Calendars. In our newest upgrade, Workflows have been added to Blogs. This provides more options and flexibility with your Blogs. In this article, let’s review some ways you can use Workflows for your Blog posts.

First let’s cover Workflows in general. Workflows allow you to program steps and actions inside of an application/folder to automatically process certain actions on the site. This may include moving/deleting items, notifying Groups or Users, setting an Expiry Timer, or building an Approval chain. When an item is added or modified it will trigger the Workflow steps and go in order based on the requirements/purpose of each step.

For Blogs, this opens up many possibilities. Continue reading below to see just a few examples of how Workflows can be used with your Blogs.

Automatically Delete/Archive Older Blog Posts

No matter if you use your Blogs for company news, sharing industry articles, or posting about community events, they will quickly add up. Using Workflows will allow you to program Timers to automatically delete or move a Post once it expires. This gives helps make maintaining your intranet easier as old or outdated content is cleaned up without any manual intervention.

For a Blog post, you can notify Groups about the new content and then allow the Timer to do the rest, even notify the Creator of the post that their content is being deleted/archives. These dynamic notifications expand on the previous single option of Auto-Notifications.

Publishing Approval

Sometimes, Access Rights may not be enough, or may not fit your situation. You may want employees to have the freedom to post and share, but still have some control over what gets added. This is where you can build a Publishing Approval Workflow.

This would allow you to notify a Manager (or any other admin) to Approve/Disapprove a Blog entry for posting.

You an accomplish this with the new Workflow Tool and by using a separate Blog that only the people allowed to Post have access to.

Once the person Approves the content, it can automatically move it to a public Blog app that has “Read” access for everyone. While the former Blog app is kept as a “Draft/Pre-Post” area. If it’s disapproved, it can also automatically let the Creator of the post know that their articles was disapproved.

Read Receipts/Acknowledgement

Another common request we get is for when Managers/Admins want an employee to acknowledge they have “Read” something. Blog have always had a “Read/Un-Read” option, but now they can be tied into a Workflow.

Using the Timer step we discussed above, the Workflow can wait a certain amount of time after posting the content. Employees are instructed to mark the post as “Read” when they have completed viewing it. Anyone who doesn’t mark the post as “Read” before that Timer expires, would get a “Reminder” email to read and acknowledge the post.

This can be a powerful way to not only track compliance, but to encourage use and engagement on your intranet site.

So Many Possibilities

The amount of options and possible combinations of our Workflow Steps and Actions are vast. These are just 3 common examples that have been used, but there’s much more you can do. Your consultant can help you navigate through the Workflow options and help you build any process that may be required for your organization.

We encourage you to contact us with any inquiries/questions or reach out to your Technical Solutions Consultant for any assistance with this new feature in Blogs. If you haven’t tried Noodle yet, now is a great time to schedule a Demonstration and have us walk you through the Workflows and the many other tools and features Noodle has to offer!

Categories
Collaboration Intranets

6 Summer Vacation Ideas For Your Intranet

For some businesses, the summer months are a little bit slower and employees take more vacations. During this time, your intranet may lack participation and updates. But keeping your intranet *hot* during the summer helps keep those employees engaged instead of daydreaming staring out the window wishing they were still on that cruise. We are going to look at a few ideas for your intranet that can keep things fun and fresh. Also we will provide some tips on how to clean up your intranet to prepare for the busier months ahead.

Categories
Collaboration Intranets Noodle Software Social Intranets Uncategorised

New Spring Update from Noodle

We are celebrating the Spring with some fresh new look options for your Noodle site as well as giving you a new option to store and access your Documents. There are a lot of exciting things our developers are working hard at for the rest of the year, but today we are going to focus on the newest additions and changes.

If you are a Cloud Hosted client, your site will already be updated with these changes. If you run your own local installation, you can now upgrade to the latest Stable build.

Google Drive Integration (Phase 1)

Although Noodle has a very powerful and easy to use Document Management system, there are still many clients who still use services like Google Drive. With Google Drive being the most popular amongst our users, we added functionality to read from a shared Drive and access those folders and documents from within your Noodle folders!

Currently, this is in ‘Phase 1’ of the implementation and is limited to “Read Only”. However, that will be expanded upon to allow you to Read/Write to and from the Google Drive to Noodle and vice versa in ‘Phase 2’.

Feel free to contact us if you would like to set up your Google Drive with your Noodle folders, we would be happy to walk you through it.

Theme Adjustments

Last update, we added several new Theme options, introduced Font Icons, made some Mobile improvements and better Image support.

This time around we made it easier to rename the title any of your Applications or Pages on the site with in-line editing. While also providing quicker access to the Theme options in the top left corner of your main Section Page.

Inside these Theme options, you will find some new options (such as changing the background image on popup windows), selection sliders instead of radio buttons, and also a new “dark” theme for the Mobile view.

CSS support has also been improved and will allow you to make even more customizations than before, including changing the color of the font based icons in the site.

Our Database Reports have also been improved with group counting in Reports and better exporting of saved custom Reports.

That’s all for now, but stay tuned for more software update news and other information as it becomes available!

Don’t use Noodle yet? Contact us now to schedule a Demonstration and allow us to build you a free custom prototype site to review.

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Collaboration Noodle Software Uncategorised

Single Sign-On Is Here

We are happy to announce a new Noodle feature for both our cloud and on-premise options: Single Sign-On (SSO). Our Noodle team is always striving to incorporate our customers’ feedback and give them the ability to be more productive and engaged with our intranet software. This feature has been requested time and time again by intranet managers, and we understand why. Each login screen is another obstacle in their employees workday, and having to remember all those passwords or go through password resets is a real pain point. We’ve added this, while ensuring that all of your data remains secure.

For those that aren’t familiar with Single Sign-On, this feature enables users to use one password for all of their connected applications. Some employees may use active directory for this feature already, and not be aware of it due to its ubiquitous nature. For those that use active directory, our new SSO feature extends the ability of your active directory’s single sign-on seamlessly, so that you don’t have another password to remember to log into your Noodle Intranet site.

Noodle supports LDAP and IWA allowing authentication with Microsoft Active Directory, and Single Sign-On (SSO) with Kerberos. With Noodle’s single sign-on option, you can also use your preferred third party services, such as One Login, Centrify or Okta to enable single sign-on.

With any of these options, your users will be able log into their computers and connect to Noodle and any other connected applications seamlessly with one credential. This eases the burden on the IT department and employees by reducing the number of password to remember and the number of password resets required of IT.

Now, for some organizations, having a separate log in helps protect the information on their intranet. So SSO may not be the best option. But you can still sync your users with the Active Directory and even add other protection such as Two-Factor-Authentication, Whitelisted IPs and more. In the upcoming weeks we will be discussing other security options available with Noodle.

If you have any question about Single Sign-On, please contact us.

Not Using Noodle Yet? Learn More or Book a Demo Today! We would love to hear about your intranet project.

Categories
Collaboration Intranets Noodle Software Social Intranets Uncategorised

Exciting Noodle Upgrade now Available!

Over this past summer the Noodle development team worked hard to not only add more features and tools based on what YOU, our clients, wanted to see. We are very happy to roll out Noodle 07.04.10 to provide our clients with an even more robust Intranet site. This week we are going to provide an overview of some of the new features and changes. Make sure you check back each week over the next month for more detailed blogs about each new change.

Cloud Active Directory

Now you have more choice when adding your users on a Cloud hosted site. We have made it even easier to manage your users by allowing Cloud sites to sync with your local Active Directory. No longer do you have to host on your own server and Noodle license to sync your users. Next week we will be covering this in more detail along with the improved Single Sign On (SSO) features shown below.

Single Sign On

As mentioned above, syncing either your Cloud or Local Hosted site with your Active Directory will also allow you to set up SSO through LDAP. We also added support for 3rd party SSO services such as OneLogin and OKTA. This makes it easier for users to access your site and not have to remember additional logins or passwords.

For more technical information on Active Directory and Single Sign-On with Noodle, please click here.

Drafts

One issue that our client’s brought up to us was the fact that Noodle content would be posted live once saved. We have now added a “Drafts” tab in your “My Profile” where it will store any content you are working on inside of your profile. This can include Blog Posts, Announcements, Pages, Documents and more. When you are ready you can publish your content from your profile to the live folder/application.

 

What’s New Activity Feed

The Noodle Activity Feed (“What’s New”) has been expanded to make it easier to set up your own stream of new activity on the site, based on what you want to follow. It’s also easier to “subscribe” to content, by just clicking the “star” icon to add that folder/page to your personalized feed. A bulk action can also be set by an adminitrator to turn on and set these options for all users on the site.

Noodle Quickbar

Our Quickbar has been revamped to make it easier to use and more attractive on the site. You can categorize content through your profile by adding Tabs and Quick Links so you can follow the content that’s most important to you easily. This can be managed by going to “My Profile” and then “Edit My Profile”.

New Theme Options and Font Icons

You are now able to change the shape of the Portlets and Sections as well as adjust the Section Navigation in the Top Navigation view. We have also replaced all image icons with font styles which helps make the site load even faster! Don’t worry though, your custom icons can still be enabled in the Theme settings.

If you are a Noodle Cloud Client, you can start using these new features now! For our locally hosted clients, you can now upgrade to the latest “Stable” build to receive this update.

 

 

Categories
Collaboration Noodle Software

Adding Portlets to Noodle Intranet Software

There is so much you can do by Adding Portlets in Noodle. Portlets can be added to your Section Page, or any Sub-Pages, or even in your own Profile!

In today’s video, we look how to add Portlets to Noodle. With some examples of what you can do with them.

  • Choose from over a dozen Portlets to customize your Intranet landing page and add dynamic and static content
  • Use Portlets to focus on information you want to highlight upon viewing an intranet section headline
  • Add Breaking News announcements, highlight an “Employee of The Month”, or add your own web widgets (twitter feeds, videos, weather and much more) to make your site more interactive
  • There are Portlets for most Noodle applications, as well as static Portlets such as Polls, People Directory, Announcements, Search and Satuses

If you like this video, you can email us at saleshelp@vialect.com to learn more. Or go ahead and start a free 30-Day Trial of Noodle Intranet Software portal now!

Categories
Collaboration Intranets Noodle Software Social Intranets Uncategorised

Cloud Intranet Vs On-Premise Intranet

Today we are going to compare cloud intranet software and on-premise intranet software to help you understand the differences, and why someone might choose one over the other. So first let’s define what cloud intranet and on-premise intranet mean. You’ve likely heard all about the cloud software and how all our applications are moving to the cloud. The key difference between cloud intranet and on-premise intranet options is simply where the server is located and who is managing it.

For cloud intranet sites, your data is stored on a distributed cloud server, most likely at a large data centre owned by one the key players in the industy, Google, Amazon, Microsoft, or Rackspace. For our Noodle cloud intranet sites, we have customers on both Rackspace and Amazon hosted servers. With the cloud intranet option, this means your data is being backed up and managed by us via either of those servers. Also, what this means, is you can freely access your intranet from any location, without making any changes to your site by typing the your intranet’s URL on any modern browser.

While, the cloud option provides users with all the same security and features, some customers require an on-premise intranet solution due to compliance issues, company policy, or other reasons. For this reason, you can set up your intranet on your own server. In this case, you would be able to manage and maintain the server, giving you full control. Again, while this is a bit more work for our customers many choose to go this route because it is required for compliance, company policy or other reasons.

Have any questions about Noodle Intranet or Cloud and On-Premise options? Please contact us.

If you are planning an intranet project, be sure to read our 5 steps to launching an intranet article.

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Collaboration Intranets Noodle Software Social Intranets Uncategorised

Evaluating Intranet Solutions

There have many times where our clients will ask us what the typical steps are for evaluating intranet solutions. We’ve put together the following article to guide you in your search with the tangible steps for evaluating intranet solutions and questions you should be asking. We have mapped these with the steps identified in our complimentary article, 5 Steps to Launching a Successful Intranet: Researching, Navigating, Customizing, Pre-Launch, and Launch.

Evaluating Intranet Solutions Checklist Image

Researching Intranet Solutions

When initially researching intranet solutions, as mentioned in our previous article, you will want to establish your business objectives, and understand the different definitions, and language used to describe aspects of those intranet solutions. For example, different providers may refer to integrations, while others (including Noodle) might be more open to connecting to external applications via HTML, iFrames and Javascript or opening web applications in frame via external links.

Another key difference in more modern software is the introduction of the social intranet. The social intranet allows for all users to create and share content, encouraging more free flowing and horizontal communication, as opposed to a top-down communication model. Some clients’ business objectives align with a more social intranet, while others are seeking a more traditional intranet solution. In some instances, the platform might fall in one of these categories, while others, like Noodle, allow for permission control, that can be adjusted accordingly.

At this stage you will want to gather a prospect list, and note the features that are offered by various providers. Previous clients have also taken this time to put together a survey around what features are important to circulate to colleagues. The priority at this point is to build a consideration set list of intranet solutions, a feature wishlist and establish criteria to judge against. Some crucial aspects you will likely want to consider would be the pricing, features, ease of use, deployment (on-premise vs cloud intranet), flexibility and support offered.

While you will have an opportunity to dive into the features, ease of use, flexibility, and support at later stages, you will want to get a good sense of the pricing, and deployment options at this point. Your choice of deployment will likely affect your pricing and possibly the available features. In most instances, our customers will go through the process of evaluating both the cloud and on-premise intranet options. However, some will rule out one option from the beginning of the evaluation process based on compliance requirements or their company preference.

Typically once these lists are generated, our clients have provided us their requirements list as a Request For Proposal (RFP) for our review. In these instances we check off items, so you can get a first impression of which intranet solutions closely match your feature wish list and criteria.

This leads us to the next step.

Navigating Intranet Solutions Map image

Navigating Intranet Solutions

Although having vendors fill out an RFP will help in the initial vetting to eliminate those that do not come close to meeting your criteria, you will want to ensure you have a large enough list to test out different intranet solutions firsthand. Scheduling a demo is the best way to evaluate whether the intranet solution will be a good fit. With a demo you will be able to have your questions addressed and can better assess which intranet solutions can achieve your business objectives. You will likely find that different vendors achieve the same result in different ways. Sometimes this will be a matter of preference, while other times there will be a clear advantage or disadvantage to one option. Starting a trial is the second best option for evaluating different softwares. If you have any questions during your trial period, you should be sure to reach out to the provider. This will also give you a first impression on their level of support. Also check for online resources such as guides or video tutorials to see the amount of instruction readily available when you or your users try to accomplish something on your social intranet.

Customizing Intranet Solutions Building Image

Customizing Intranet Solutions

Once you have gone through the process of researching, and navigating through the intranet platform, either guided with a demo, or discovering it yourself with a trial, you will want to begin customizing it to your specifications. Our clients often follow their initial demo, by building up their trial site structure further themselves or by sending their desired structure and specifications to our Noodle Advisors to create. Once this is completed, the next step is typically to schedule a second demonstration to show the changes made to the site, and to invite additional stakeholders to view a demo with the more polished site. This version of the site should reveal a lot more of the functionality of the intranet solution, and show how it would specifically address your company’s business objectives. This step should consist of the most back and forth between you and the intranet provider with revisions and tweaks to the site, and thus this is another opportunity to gauge the level and quality of support you will receive. At the conclusion of this step is the final decision making process, including the preferred deployment, storage and user options. This is the time you would want to review your original criteria and compare how each providers offering measures up, considering the weight of crucial elements to achieve your business objectives. Our clients would then be sent a final proposal, and an invoice upon approval. By now your evaluation should shift from feature focused to the support provided.

Intranet Solutions Pre-Launch Spaceship Image

Pre-Launch

At the pre-launch stage the back and forth between your company and intranet provider should continue. You certainly do not want to have your support seemingly disappear following your decision. At this time, your users and documents should be imported, as well as permissions set, so that at launch each user can see their respective sections on the site, and do not have access to privileged information from other departments, teams, or users. Much of the logistical pieces come together at this point, and having a dedicated account manager on hand is crucial. They can provide insight on what uses different teams or departments might have for the intranet, such as the human resources uses, or sales and marketing uses.

Intranet Solutions Launch Spaceship Takeoff image

Launch

At the risk of sounding like a broken record, at the launch phase, you will also want to assess the support, both live, and help documentation. Best practices can guide you in having a successful launch. Employee engagement is an important aspect at this step, and activities that promote this can help immensely to get buy in and increase adoption. It is also a good idea to gather feedback from your users at this time to evaluate successes and identify possible improvements. Building and maintaining an intranet is an ongoing process and there are many articles that can offer inspiration, such as how to name your intranet, or how to refresh your intranet periodically (especially in those summer months when employees often take vacations). While these articles are a great resource, your intranet provider should also act as a resource, with up to date and firsthand information on how to make the most of your intranet.

If you would like some more related information, you may want to read our article on the 5 steps to launching an intranet.

Not Using Noodle Yet? Book a Demo Today!