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Collaboration Employee Engagement Intranets Noodle Software

Noodle Improves Video Conferencing

As stay-at-home work orders look to become a long-term trend, Video Conferencing has become an essential function. Not just for business meetings, but for employee socialization & team collaboration, as well.

Noodle’s Instant Messenger was already one of the most utilized functions. Now, you can hold full video conferences with the improved Video calls. This now includes options for Audio and/or Video as well as simple Screen Sharing controls.

Having a Call with team members is easy. Find the person within the messages window and click the Start Call icon. 

Users can choose to enable AudioVideo or Screen Share during calls through the Options menu in the Instant Messenger.

To include additional people to the call, simply add them by clicking on the phone icon next to their name within the messages window.

The Video Conferencing function is easy to use, powerful and is included within Noodle’s suite of collaboration applications. No need to pay a separate web conferencing service provider.

If you would like to see a demo of the Video Conferencing in action, Please contact your solutions consultant or request your live demonstration of Noodle from https://vialect.com/.

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Collaboration Employee Engagement Uncategorised

Sections and Applications

So, you’ve just logged into your new Noodle intranet portal, and want to know where to start? We suggest starting by building your site structure with sections and applications. In this post, we’ll go over how to do that.

Let’s get started. When you first log into your Noodle site, you will be greeted with the homepage and our setup wizard. If you’re reading this, you can skip the wizard, as we’ll cover the same information here. Once your on your home page, we’re going to focus on the left hand navigation.


Noodle Intranet Left Hand Navigation

This column contains all of the site wide sections and applications. With the current preload of the site you will see the Sections are labeled: Noodle Home, Create Your Own, and Human Resources. The last section, system tools is only visible to admin users to dig into the admin settings.

Sections can be organized however you see fit. Often we find our customers add sections by office location, department or functional area depending on their business. Under each section you can create any number of applications. Let’s go to the empty create your own section, and rename it by clicking on the down arrow (or by right clicking on the section name) then clicking rename. We can also add a new section by left clicking the down arrow of the home section and clicking add. This will bring us to the full list of applications and give us the option to add new sections.

From here you can go ahead and add any number of sections that you might need.

Now that we’ve created our section, we can add any of the applications pictured above to our sections by clicking on the down arrow next to the desired section, clicking add and navigating to any of the 15 different applications..

And that’s how you create sections and applications within your Noodle site!

Not Using Noodle Yet? Book a Demo Today!

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Collaboration Employee Engagement Intranet Software Research Intranets Noodle Software Social Intranets Uncategorised

Marketing with Noodle via CRM Databases

You’ve likely heard a lot of the business software lingo thrown around in the office. Acronyms like CRM, HRM, or ERP or buzzwords like portal, document management, or project management. Today these categories often overlap as they try to be an all-encompassing solution for business.
In our next series of posts, we’ll talk about some of these, and help you identify shortfalls and “overkill” software. We will also discuss ways you can accomplish these key departmental functions within your Intranet. Today, let’s look at enhancing your marketing with Noodle.

Marketing with Noodle

For the Marketing department, different Customer Relationship Management software can help track and target your customers. Many allow you to record contact information or track a customer along the customer lifecycle.

 

However, the CRM category, is possibly the worst culprit of “overkill” software. If you want to record everything down to your customer’s zodiac sign and make complex charts, maybe this software is for you. Though, for most businesses, a simple user friendly database will suffice. So why not improve your marketing with Noodle by creating databases for your CRM like the one below.

Creating a Sales Database

With Noodle’s database application, you can keep track of customers, leads, and make reports to filter and sort the information you need to see. What’s more, is you can create workflows from your database to ensure you are maintaining your customer relationships. Using reports, you can organize your leads by different criteria to see when your leads are coming in, where they are coming from, and what the return is on your marketing investments. With workflows, you can automate a sales contact schedule to remind you to reach out to leads that have gone quiet or increase efficiency with auto notifications for when a contribution is required from team members.

CRM Sales Database

Learn More about Marketing with Noodle

Contact us today to set up a CRM Database on your Noodle site. Looking to gain even more powerful insights from your data? Ask our Noodle Advisors, how to create reports and workflows for your business.

 

Not Using Noodle Yet? Book a Demo Today!

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Collaboration Employee Engagement Intranet Software Research Intranets Noodle Software Social Intranets Uncategorised

Adding Media to Noodle

There are several ways to incorporate Media, such as Photos and Videos, into your Noodle intranet site. Whether you want to keep an album of company photos, display training videos, or to add images to your portliest or blogs, it’s easy to do with Noodle.
Adding images and video to your site can, not only help make your page stand out, but also keeps users visiting to see the newest photos from the company Halloween party or to watch the newest training videos.
Let’s look through a few ways you can add Media to your site.

Media Album

Noodle has a built-in Media Album to allow you to upload and link to images and videos and view them as thumbnails or in a slide show.
Images and web-friendly videos (.mp4, .webm, .ogg) can be uploaded and viewed directly in this album. If you have a lot of photos from a company event you want to share, you can compress them into a zip file and upload all of the images directly into the album.

If you want to share a video from an external source (like YouTube or Vimeo) you can copy and paste the video URL and add the video to be played on your intranet site with no coding required.
You can also add meta information to make it easy to find media content. Utilize tags and keywords so your media content can be found in a number of ways. All Noodle Media and other Content also allows you to share easily with others through e-mail or Instant Message.


Media in Text Editor

The Noodle Text Editor provides an easy way to add images to your Blogs, Announcement Portlets, Discussions, Pages and more. While still providing robust options to change the properties of the image, add links and other advanced options.
You can add images into the text editor by uploading them directly inside of the editor, or by browsing to an image stored in a Media or Documents folder. You can then adjust the size, alignment and spacing of the image in your post.
It’s also simple to add a hyperlink to the image with no HTML required. Advanced options allow you to add iFrames, styles and other details. This enables you to easily create quick link images on your main page to draw more attention to your content.


Other Media options

The Text Editor also allows you to embed 3rd party widgets and other HTML5 content and javascript. This allows you to create your own gallery or automatic slideshow on your main page. You can also use the Noodle Tables to create simple slideshows.
Being able to edit your own source code also allows you to use your own web player. This enables you to add more options than what is in the standard video tag.
Using Document Folders for images and videos for marketing or other work purposes can be useful. If you want to be able to utilize Workflows and other Document Folder options such as version control, you can do this just like any other Noodle document.

Not Using Noodle Yet? Book a Demo Today!

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Collaboration Employee Engagement

Using Emojis in the Workplace

How people communicate is always changing. Social media platforms have introduced new ways for people to share, interact and provide commentary. In our last post, we discussed the use of Hashtags (another Social Media staple) for communication in business. Another popular way for people to communicate online is to use “emoticons” otherwise known as, emojis. 

Noodle has added several friendly emojis to our Instant Messenger to help you add emotion to your messages and replies with co-workers to help create more of a social feel and allow employees to be more personal with each other when they communicate digitally.

Truth be told that the first emoticon was actually used almost 35 years ago by faculty at the Carnegie Mellon University, during a digital message board post regarding a mercury spill that ended up being fake. Faculty member, Scott E. Fahlman, commented on the situation by proposing the following:

“I propose that [sic] the following character sequence for joke markers:

:- )

Read it sideways. Actually, it is probably more economical to mark things that are NOT jokes, given current trends. For this, use:

:-(“

imemoji.001

Now emojis are used all over the web, in our text messages and even in our work e-mail. Opinions on the use in an office are mixed. There is certainly context required and we don’t recommend sending your boss a spiral poo icon. But the same could be said for any form of digital communication. 

Will Schwalbe, co-author with David Shipley of the classic email etiquette book Send: Why People Email So Badly and How to Do It Better, explains, “The biggest problem about all electronic communication is that it’s toneless. In the absence of tone, people read negative tone into it.” Using tools like emojis help toneless communication become more friendly and cheerful and as Schwalbe says, “kick it up a notch.”

A Scandinavian study on email in the workplace found exactly that: Emoticons in the workplace were not used to convey emotion, but rather to signal how the information in the email should be interpreted. They found three primary uses: to express positive vibes, to mark jokes, and lastly to either strengthen or soften statements that could be misread as reprimanding. An American study found that on that last point, smiley faces in email can reduce negative interpretations.

Of course there are some pros and cons to using emojis in an office setting. You should never respond to a boss’ request with a pile of poo icon, for example. But smiley faces and thumbs up are generally good positive ways to communicate quickly. If you are making your own list of emojis to use in your office, try to keep it simple. There are also times when emojis would not be appropriate and the context should always be considered before sending one to a co-worker.

Emojis give employees a powerful ability to connect with co-workers and communicate efficiently. They may catch on quicker with a young start up company versus a Fortune 500 corporate firm, but can still be a valuable communication tool. Follow these tips to help you make sure you are using Emojis properly:

  • Be conscious of where and when others use emojis
  • Emojis may be acceptable for instant messages, but may not be for corporate e-mails
  • Know your audience and who you are talking to
  • Try not to overuse emojis in a sentence
  • Start to use printed emojis in physical places in the office to generate interest such as the lunch menu, or other postings in the cafeteria
  • As with any new tool, gather feedback from your users on use and suggestions

Not Using Noodle Yet? Book a Demo Today!

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Collaboration Employee Engagement Social Intranets

Breaking the Intranet Paradigm

In the world of intranets, as such with other business technology, change happens fast. Intranets used to be predictable and provide static content with long-term planning. As the workplace changes, so too has the intranet paradigm. Intranets are always evolving and changing. Today they have become much more dynamic. Employees want accessibility, freedom of choice and simplicity with their intranet. Employers are looking to create more value with their intranet by promoting collaboration, learning, innovation and building relationships.

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Employee Engagement Intranets

5 Ways to Increase Engagement Using Blogs

Blogging about Blogs!

Chances are you either follow a blog, or have a personal blog yourself. While others may see blogs as just a personal diary, exposed to the public. The real idea is for a writer to share experiences, observations and thoughts on a variety of topics. Blogs have also made their way into the business world in the form of marketing and industry blogs. This can be a great way to not only speak about and allow people to learn more information about your business, but also to share your own expertise in your respective industry.

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Collaboration Employee Engagement

A Truly Personal Digital Workspace

A traditional view of a Digital Workspace is an online collection of tools and applications to help employees get their work done from anywhere while promoting a collaborative culture. Access to these tools is great, but employees only care about what they use and what is relevant to them. Normally, in your intranet, you have set applications and content for the users to utilize. How these tools are used is predetermined by the site administrator. Access may be restricted to tools that you may find useful to help you get your day to day work done.

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Collaboration Employee Engagement Intranet Software Research Intranets Noodle Software Social Intranets Uncategorised

Noodle Wins ITEXPO Award

ITEXPO-BOS-2015-An

 

TMC selects Vialect Inc. as a top innovator on the ITEXPO Anaheim show floor

The Noodle Team had a blast at the 2015 ITEXPO in Anaheim, California. It was a nice sunny escape from the incoming Canadian autumn. It was also such a pleasure to meet with the other vendors and people attending the exhibition. There were many exciting products and services to see, and it seemed like everyone was having a little fun. Even Darth Vader was part of the action at one booth.

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Collaboration Employee Engagement Intranet Software Research Intranets Noodle Software Social Intranets Uncategorised

Kanban and Noodle’s Task Manager

Whiteboards have always been (and still are) very popular for project planning. Having a visual look at the outline of your project is invaluable for proper execution and completion of the project. From marketing to human resources to engineering, having a visual project area is crucial to meeting goals and deadlines.

The only problem with using a whiteboard to plan your strategy, is that you can’t share that information easily with people in other locations or offices. Noodle’s Task Manager application allows you to build a Digital Workspace where you can outline you tasks and keep track of the progress of these tasks. The application allows you to create Kanban Style columns to outline each step of the project (known as Tasks) and to mark and track the progress of each step.

Wait, What Is “Kanban”?

Kanban is very popular among engineering and computer science to schedule and outline a project. It is a method used in production to manage knowledge and work without overloading team members. Being able to view each step of the process allows team members to communicate more easily on what tasks need to be completed and when. A team member is assigned a task and once it’s marked as completed, the next team member can begin their task.

The common principals of Kanban are:

1. Visualize Work

Having a visible overview of your work, you are able to create a workflow and observe the progress. You are able to view the bottlenecks and queues that may be halting production which will increase communication and collaboration to get the work done to move to the next step.

2. Limit Work In Progress

By having a set priority system, you can limit how much unfinished tasks are in progress. This helps speed up production so team members are not jumping to different tasks or going out of priority.

3. Focus on Flow

By setting deadlines project policies, you can improve the flow of work and keep track of metrics to analyze the flow. This allows you to find problem areas, or where to refine or make improvements.

4. Continuous Improvement

Using the Kanban system is more than just a method, it’s to improve the culture of your business and quality of your product. It’s an ongoing process to refine and learn through analytics such as tracking the flow, quality, lead times and more.
Task-Managersmaller

Using Noodle For Project Management

The Task Manager application in Noodle, adopts the Kanban method and combines it with an easy to manage interface. It also doesn’t just have to be used for manufacturing production or software development, it can be used for any project that involves more than one task and more than one team member’s input. Planning to run a booth at a convention? Redesigning your company website? Moving offices, or remodelling? The Task Manager can be used for any collaboration project.

We have already written before about the features of Task Manager, understanding how to utilize other Noodle features in conjunction with Task Manager is the next step.

  • Find an employee with desired expertise using our Expertise feature in our Company Directory to assign a specific task to
  • Use the Instant Messenger to send files and information between two team members for real-time communication
  • Build your own Folder in your Personal Profile to host and create documents and files you are working on, then share the completed document in the Task Manager
  • Create a Page or Blog regarding the overall vision of the project and provide a summary
  • Working on a visual project? Use our Photo Album to host images that can be easily shared and moved within Noodle
  • Provide links to resources that would help aid in the projects progress
  • Use Noodle’s Conference Room to hold group status updates on the project and set up notifications for these meetings in Noodle’s Calendar
  • Built a knowledge base for your project using the Questions applications where others can post solutions to questions from other team members

These are just some ways other Noodle applications can work alongside the Task Manager to increase collaboration in your workplace and improve overall quality and turnaround time. Team members will not longer feel “lost” in a project or feel they are on their own. They will have a visual representation of what’s expected of them and many different tools and resources to complete those tasks.

Try out the Task Manager now and allow us to build you a custom prototype and show you the tool in action.